{"id":857,"date":"2017-06-19T12:12:11","date_gmt":"2017-06-19T12:12:11","guid":{"rendered":"http:\/\/blog.nwaresoft.com\/?p=857"},"modified":"2017-06-19T12:12:11","modified_gmt":"2017-06-19T12:12:11","slug":"the-7-steps-for-sales-automation-strategy","status":"publish","type":"post","link":"https:\/\/nishant.info\/index.php\/2017\/06\/19\/the-7-steps-for-sales-automation-strategy\/","title":{"rendered":"The 7 Steps For Sales Automation strategy"},"content":{"rendered":"<h2 class=\"text_left\"><span style=\"font-size: 16px;\">You\u2019ve been really busy but things are starting to slow down. It\u2019s time to drum up some business!<\/span><\/h2>\n<div class=\"thecontent\">\n<p>You open up your CRM and\u2026 cringe. You haven\u2019t updated your pipeline in weeks. Everything is out of date. Again. <!--more--><\/p>\n<p>You\u2019ve got a slew of overdue tasks you never took care of\u00a0and, oh look,\u00a0you dropped the ball on several very promising conversations.<\/p>\n<p>You fire off some emails to the deals you think might still be lukewarm. Hopefully someone bites, but you aren\u2019t optimistic. You can hear that all-too-familiar voice in your head, \u201cYou really need to do a better job tracking your leads.\u201d<\/p>\n<p><i>It doesn\u2019t have to be this way.\u00a0<\/i>This never-ending cycle of neglect and remorse is avoidable.<\/p>\n<p>You\u00a0<i>can\u00a0<\/i>stay on top of all your leads and follow-up with everyone quickly. A pristine pipeline is possible.<\/p>\n<p>You don\u2019t need to do a better job or try harder. But, you do need to invest time into implementing a sales automation strategy for your business. It\u2019s an extremely high-leverage activity that will save you untold time and eliminate so much unnecessary stress. You\u2019ll shorten your sales cycle, close more deals, and everyone that goes through your pipeline will have a more positive experience of your company. A few hours invested now will pay dividends for years to come.<\/p>\n<p>In this post I\u2019ll outline the seven major aspects of sales automation, give you some food for thought as you plan each aspect, and give you some guidance on how to get started.<\/p>\n<p>But first\u2026<\/p>\n<h2>What\u2019s the goal here?<\/h2>\n<p>Sales automation is about creating a system you can depend on to:<\/p>\n<ol>\n<li>Keep you focused on your best opportunities<\/li>\n<li>Help you stay on top of your workload and prevent you from dropping the ball<\/li>\n<li>Minimize time spent on record keeping and time-consuming routine tasks<\/li>\n<\/ol>\n<p>After you\u2019ve automated your pipeline, you should feel confident that what your CRM tells you to do is exactly what you should be doing at that moment because everything has been prioritized for you. Nothing can slip through the cracks because you\u2019ve got an automated system \u201cwatching\u201d and generating tasks for you as needed. All you have to do is open your CRM and start checking off tasks.<\/p>\n<p>You can finally relax knowing that you are investing your precious time exactly where it will have the most impact. You\u2019ve automated everything else, so you\u2019re operating at maximum efficiency. You\u2019ve achieved a\u00a0perfect balance between human touch and automation\u00a0and you\u2019ve got systems in place to ensure you\u2019re measuring and improving your pipeline.<\/p>\n<p>This is sales automation bliss. Here are the seven steps to getting there\u2026<\/p>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/d226aj4ao1t61q.cloudfront.net\/gerxlkhbl_identify.png\" alt=\"\" \/><\/p>\n<p>We all know it\u2019s important to use behavior and engagement to identify our best opportunities but, without implementing a scoring program, it\u2019s really difficult to do well.<\/p>\n<p>If your company is getting more leads than it has time to follow up with, scoring isn\u2019t something that \u201cwould be nice\u201d to implement, it\u2019s absolutely necessary. There isn\u2019t a better way to prioritize leads.<\/p>\n<p>A\u00a0well-implemented lead scoring program\u00a0can analyze all your leads, look at their product fit, their engagement across your campaigns and website, and rank them all in order of their likelihood to convert and become high-value customers. Hundreds of factors can be boiled down to a single numerical value that ranks your leads so you know exactly where to invest your time.<\/p>\n<p>You can increase or decrease contact :<\/p>\n<ul>\n<li>Open campaigns<\/li>\n<li>Click links in campaigns<\/li>\n<li>Visit your website<\/li>\n<li>View specific pages of your website<\/li>\n<li>Submit forms<\/li>\n<li>Reach goals<\/li>\n<\/ul>\n<p>You can adjust scores on literally hundreds of conditions. For points related to engagement, you can set them to expire so the score is constantly adjusted to keep your hottest leads at the top of the pile. If a contact score dips, you can automatically drop them into a re-engagement sequence and bring them back into your pipeline when their score rises again.<\/p>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/d226aj4ao1t61q.cloudfront.net\/epp1c0jtv_dealrecordcreation.png\" alt=\"\" \/><\/p>\n<p>It all begins with the deal record \u2014 a place to consolidate all your information about a deal and keep yourself organized as you move it through the stages of your pipeline all the way to \u201cWon.\u201d<\/p>\n<p>Again, I urge you to implement lead scoring because it makes automatically creating deal records for your best leads a breeze. As soon as your contacts reach a threshold score you define, a deal record can be automatically created, placed in your pipeline, assigned to a salesperson, and a task can be created for them to reach out or an email inviting them to talk can be fired off. It\u2019s beautiful.<\/p>\n<p>It also makes controlling the flow of leads quick and easy\u2026 Want more leads? Lower the threshold score. Want fewer but better leads? Raise the threshold score.<\/p>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/d226aj4ao1t61q.cloudfront.net\/k2zou82k8_artboard3.png\" alt=\"\" \/><\/p>\n<p>In an ideal world, you could spend your time personally communicating with every lead who enters your pipeline. For most companies, that\u2019s not going to work.<\/p>\n<p>Outreach\u00a0is tricky\u2026 it\u2019s where you have to carefully balance the efficiency of automation with the reality that it\u2019s not always perceived positively and many people prefer one-to-one communication.<\/p>\n<p>One balanced strategy is to personally reach out to the first touch but, if the lead doesn\u2019t respond, they\u2019re dropped into an automated sequence of 3-4 follow-up emails. As soon as the lead responds or indicates interest, you can end the automated sequence and bring a\u00a0salesperson back to the deal for personal communication going forward.<\/p>\n<p>With this approach, you invest human time into leads that are actively progressing and then rely on automation to warm up lower-quality leads until they are sales-ready.<\/p>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/d226aj4ao1t61q.cloudfront.net\/0psnigm8n_automatetasks.png\" alt=\"\" \/><\/p>\n<p>There are two types of tasks you need to stay on top of:<\/p>\n<ol>\n<li>Responding to your lead &amp; their requests<\/li>\n<li>Proactive activity that moves the deal forward<\/li>\n<\/ol>\n<p>With Active Campaign, you can create a task:<\/p>\n<ul>\n<li>When a lead replies to an email you\u2019ve sent<\/li>\n<li>When you complete other tasks so you have perpetual next actions driving things forward<\/li>\n<li>When a contact completes a target behavior (Goal)<\/li>\n<\/ul>\n<p>The proactive, deal-driving outreach can be built into your pipeline so that as a deal progresses, the tasks needed to move it forward are automatically created.<\/p>\n<p>As you\u2019re working on implementing sales automation, pay attention to the \u201cNo scheduled tasks\u201d category of your CRM. These are red flags indicating weak spots in your sales automation that need to be addressed with some problem-solving. Open up each of these deals and consider:<\/p>\n<ol>\n<li>What would move this deal forward from here?<\/li>\n<li>How can I trigger that task to be created automatically so that similar\u00a0deals don\u2019t end up here?<\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/d226aj4ao1t61q.cloudfront.net\/y5xu1p6sd_pipelinemovement.png\" alt=\"\" \/><\/p>\n<p>Each of your pipeline stages is a bucket you place leads in until they take a step forward, deeper into your sales funnel. When they take that step forward, there is probably a notable event that takes place. This event can automatically move the deal forward to the next stage so that your deal records are always exactly where they are supposed to be in your pipeline. This way it\u2019s kept in sync without requiring your time and attention.<\/p>\n<p>Third-party apps are a great way to move deals through pipeline stages:<\/p>\n<ul>\n<li>Appointment scheduling solutions such as Calendly and Acuity can move deals when demos, consultations, and calls are scheduled.<\/li>\n<\/ul>\n<ul>\n<li>Document signing solutions like\u00a0<a href=\"https:\/\/www.docusign.com\/\" target=\"_blank\" rel=\"noopener\">DocuSign<\/a>\u00a0and\u00a0<a href=\"https:\/\/www.approveme.com\/\" target=\"_blank\" rel=\"noopener\">ApproveMe<\/a>\u00a0can move deals when documents are read, signed, and returned.<\/li>\n<\/ul>\n<ul>\n<li>Payment solutions like PayPal, Stripe, and Shopify can move deals when payments are made.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/d226aj4ao1t61q.cloudfront.net\/tvi6x4rr0_automatenextsteps.png\" alt=\"\" \/><\/p>\n<p>A deal being marked as \u201cWon\u201d can automatically begin the customer onboarding process. Other teams in your company can be notified, the deal can be moved to a different pipeline, web hooks can be sent to other apps, and tasks can be created and assigned.<\/p>\n<p>When a deal is marked as \u201cLost\u201d you can begin a drip sequence of win-back emails to stay top of mind with the lead should they need your solution in the future.<\/p>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/d226aj4ao1t61q.cloudfront.net\/7jz8kj7rr_optimization.png\" alt=\"\" \/><\/p>\n<p>Leads are entering your pipeline and dropping off at various stages. Do you understand where that happens and why?<\/p>\n<p>Pipelines are processes and, like any process, they should continually be optimized for efficiency, conversion, and customer experience.<\/p>\n<p>Our Goals feature makes it easy to track your conversion rate for each step of your sales process so you can identify where the drop-off is occurring and investigate. Simply place a series of Goal actions into automation that is triggered by a deal being created. Each Goal condition should be the movement to a new stage of your pipeline.<\/p>\n<p>With these Goals and our\u00a0handy new Goals report, you can see exactly where your leads are dropping off and patch holes in your processes as needed. For every constraint on your pipeline, there\u2019s a way to relieve it (or troubleshoot it if the solution isn\u2019t obvious).<\/p>\n<ul>\n<li>Leads not signing contracts? Add some automated reminders.<\/li>\n<li>Leads not responding to your initial outreach? Test out some new approaches to sparking the conversation.<\/li>\n<li>Leads not following through on purchasing after they say they will? Ask them for feedback on why and adjust accordingly.<\/li>\n<\/ul>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>You\u2019ve been really busy but things are starting to slow down. It\u2019s time to drum up some business! You open up your CRM and\u2026 cringe. You haven\u2019t updated your pipeline in weeks. Everything is out of date. Again.<\/p>\n","protected":false},"author":1,"featured_media":1146,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false},"categories":[86],"tags":[],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/nishant.info\/index.php\/wp-json\/wp\/v2\/posts\/857"}],"collection":[{"href":"https:\/\/nishant.info\/index.php\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/nishant.info\/index.php\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/nishant.info\/index.php\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/nishant.info\/index.php\/wp-json\/wp\/v2\/comments?post=857"}],"version-history":[{"count":0,"href":"https:\/\/nishant.info\/index.php\/wp-json\/wp\/v2\/posts\/857\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/nishant.info\/index.php\/wp-json\/"}],"wp:attachment":[{"href":"https:\/\/nishant.info\/index.php\/wp-json\/wp\/v2\/media?parent=857"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/nishant.info\/index.php\/wp-json\/wp\/v2\/categories?post=857"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/nishant.info\/index.php\/wp-json\/wp\/v2\/tags?post=857"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}